Bylaws

ARTICLE ONE - ORGANIZATION and PURPOSES

1. The name of this organization shall be the Choconut Valley Riders Snowmobile Club, Inc. (C.V.R.S.C.). Within these pages, the club may also be referred to as the organization.

2. The organization shall have a seal which shall be in the following form:

3. The organization may at its pleasure by a majority vote of the active membership body change its name.

4. The purposes of the C.V.R.S.C. are to stimulate and advance the general welfare and safety of snowmobiling; to serve the interests of  snowmobile owners;  to defend  such owners against discriminatory legislation, regulations,  burdensome taxation; to develop a fraternal spirit among local snowmobile and other winter sport enthusiast, to provide a medium for the exchange of snowmobiling information; to own or lease property for association uses; and to perform all desirable and lawful functions for the successful operation of the organization and in the general public interest.

5. The home office of C.V.R.S.C. shall be maintained within Susquehanna County, Pennsylvania at the discretion of the Board of Directors.

6. This organization shall be a non-profit organization.

7. This organization shall be guided by Robert's Rules of Order.

ARTICLE THREE – MANAGEMENT

1. The management of the association shall be vested in the Board of Directors.

ARTICLE FOUR- FISCAL YEAR

1. The fiscal year of the organization shall commence on the first day of January and end on the 31st day of December.

ARTICLE FIVE – DUES

1. The amount of dues shall be determined at the October meeting, and take effect the following fiscal year.

ARTICLE SIX – MEETINGS

1. The Board of Directors shall meet quarterly, at a time designated by the Board.

2. The annual membership meeting of this organization shall be held on the 2nd Tuesday of October each and every year, except if such day is a legal holiday. In that event the Board of Directors shall fix the day but shall not be more than two weeks from the date fixed by these by- laws. The Secretary shall cause to be mailed to every member in good standing at his or her address as it appears in the membership roll book of this organization a notice telling the time and place of such annual meeting.

3. Regular meetings of this organization shall be held the 2nd Tuesday each month excluding June and July if the Board so chooses. The presence of not less than 10 active members shall constitute a quorum and shall be necessary to conduct the business of the organization; but a lesser number may adjourn the meeting for a period of not more than 4 weeks from the date scheduled by these by-laws. The secretary shall notice of this schedule meeting to be sent to all those members who were not present at the meeting originally called. A quorum as here-in-before set forth shall be required at any adjourned meeting.

4. Special meetings of this organization may be called by the president when he deems it for the best interest of the organization. Notices of such meeting shall be mailed to all members at their addresses, as they appear in the membership roll book at least 7 days, but not more than 15 days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom called.

4. At the request of 5 members of the Board of Directors or 10 active members of the organization the president shall cause a special meeting to be called, but such request must be made in writing at least 15 days before the requested scheduled date. No other business but that specified in the notice may be transacted such special meeting without the consent of all present at such meeting.

ARTICLE SEVEN- VOTING

1. All members 18 years of age and older and who are in good standing with the organization shall be entitled to one vote for each topic. At all meetings, except for the election of officers and directors, all votes shall be via voice. Except that for election of officers ballots shall be provided and there shall not appear any place on such ballots any mark or marking that might tend to indicate the person who cast such ballot.

2. At any regular or special meeting if a majority so required, any question may be voted upon in the manner and style provided for election of officers and directors.

3. At all votes by ballot the chairman of such meeting shall immediately prior to the commencement of balloting appoint a committee of three who shall act as inspectors of election's and who shall at the conclusion of such balloting certify in writing to the chairperson the results. The certified copy shall be physically affixed in the minute book to the minutes of that meeting.

4. No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.

5. Nominees for officers and directors must be in good standing with the organization.

ARTICLE EIGHT - ORDER OF BUSINESS

1. Roll call.

2. Reading of minutes of the preceding meeting.

3. Reports of committees.

4. Reports of officers (this includes the Treasury report).

5. Old and unfinished business.

6. New business.

7. Good and welfare.

8. Adjournments.

ARTICLE NINE - BOARD OF DIRECTORS

1. The business of this organization shall be managed by a Board of Directors consisting of six (6) members together with the officers of this organization.

9. The Board of Directors will serve from the following areas:

1.          New York (Conklin, Binghamton, Vestal)

2.          Brackney

3.          Friendsville

4.          Forest Lake

5.          Montrose

6.          Surrounding Area's

ARTICLE TEN – OFFICERS

1. The officers of the organization shall be as follows: President, Vice President, Secretary and Treasurer

2. The officers to be chosen for the ensuing term shall be chosen at the annual meeting of this organization in the same manner and style as the directors of this organization and they shall serve for a term of two (2) years.

3. Vacancies occurring between such elections may be filled for the remainder of the term by the Board of Directors at any board meeting. Any officer may be removed by the affirmative vote of two-thirds (2/3) of the entire Board of Directors.

4. The board shall assume their duties at the beginning of the fiscal year after their election. The president may not hold office for more than three consecutive terms unless ratified by the affirmative vote of the majority of the members present at the Annual Meeting.

5. The president shall preside at all membership meetings, by virtue of the office be chairperson of the Board of Directors, present at each annual meeting of the organization an annual report of the work of the organization, appoint all committees, temporary or permanent, see that all books, reports and certificates as required by law are properly kept or tiled. The president will not vote on any matter before the organization or the Board of Directors except in the case of a tie, then the president will the have the deciding vote.

6. The vice president shall in the event of the absence or inability of the president to exercise his or her office become acting president of the organization with all the rights, privileges and pawers as if he or she had been duly elected president.

7. The secretary shall keep the minutes and records of the organization in appropriate books, file any certificate required by any statute, federal or state, give and serve all notices to members of the organization, be the official custodian of the records and seal of the organization, be one of the officers required to sign the checks on drabs for the organization, present to the membership at any meetings any communication addressed to the secretary of the organization, submit to the board of directors any communications which shall be addressed to the secretary of the organization, attend all correspondence of the organization, maintain the organization phone and answering machine and exercise all duties incident to the office of the secretary.

8. The treasurer shall have the care and custody of all monies belonging to the organization, be solely responsible for such monies or securities of the organization, be one of the officers who shall sign checks or drafts of the organization, and keep all the organization monies in a bank approved by the Board of Directors and in the name of the organization. The treasurer shall render at stated periods, as the Board of Directors shall determine, a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of such meeting and shall exercise all duties incident to the office of the treasurer.

9. Officers shall by virtue of their office be members of the Board of Directors.

ARTICLE ELEVEN – SALARIES

1. The Board of Directors shall hire and fix the compensation of any and all employees, which they in their discretion may determine to be necessary in the conduct of the business of the organization.

2. No officer or director shall for reason of the office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.

ARTICLE TWELVE - COMMITTEES

1. All committees of this organization shall be appointed by the Board of Directors and their term of office shall be for a period of time designated by the Board of Directors or less if sooner terminated by action of the chairman of the board.

ARTICLE THIRTEEN – AMENDMENTS

1. The by-laws may be amended by the affirmative vote of the active members of the organization at the annual meeting.

2. Any proposal for a by-law change must be presented to the Board of Directors at least one board meeting prior to the annual meeting.

3. Any topic up for a club vote must be addressed at one meeting, published in the next newsletter and voted on at the next regularly scheduled club meeting.